Printer Lease & Rental

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Buying vs Leasing a Business Copier or Printer

Within the business world, you know perhaps better than anyone that there are tough decisions to be made. From picking the right office to business cards to office furniture. Moreover, one of the most critical things that you are going to need to invest in is a business copier/printer. There is a choice, however, to lease or buy your important business equipment. Both options have perks and drawbacks to know about, and in order to make an informed decision, we’ve put together all of the basic content that you need to know both in favour and against.

Mono, Colour, A3, Multifunction & Dot-Matrix Printers For Hire

Buying a machine

Typically a lot of businesses will be looking only at the option of buying a machine, and there are a lot of good things about the idea of owning your own machine for your business needs.

In a nutshell:

When you choose to buy a machine, you have total control over it. You are going to be able to do what you want with it, move it where you want, and will be able to enjoy the fact that you have total control over it. Buying gives you all of the power because you are purchasing that total power in the first place. Sure, it’s sounding pretty good right now, but there are some important pros and cons to know about so that you can make an informed decision.

Pros:

  • It gives you total control: Owning your own printer/copier, as mentioned, gives you total control and there’s something to be said for the magic of that particular element. If you’re a business person who craves that control, it may be worth considering just on that fact alone.

  • It allows you to choose the ideal model for you: When you’re looking at renting or leasing, sometimes the stock is limited. So, buying allows you to find the specific model that you want, even if its considered obsolete, and you can use it to move your business plan forward, too. You aren’t using catalogue options, so you can get the perfect one for you, even if it seems like it’s off the beaten pack.

  • It’ll move with you: If you move offices, up-size, down-size or more, this copier is going to be making the move with you. It’ll help you keep up to date on all of your needs as you go from office to office, and it’s certainly going to be useful when you move locations, so it’s great to know it’ll always be there with you.

  • It’ll be at your side for a long time: On that same note, these commercial machines are meant to last, so you’ll find that this is going to have a long, hard-working life that will, in turn, make it a profitable time for you and your office. Knowing that you are making a quality investment is certainly worth a lot.

Cons:

  • It will become old technology, fast: When you’re making a long-term investment, you want to know that it’s going to keep from depreciating too fast, and, unfortunately, that’s not the case with a copier. The technology develops and progresses at an astonishing rate, and that means that you won’t be able to get by with your older machine after new innovation and upgrade starts taking over. In saying this, not all photocopiers are created equal. Older model Xerox photocopiers are just as good and are even better when compared to brand new models of competing brands.

  • It is expensive: These things are huge, heavy-duty, and have a costly price tag because of that fact. While it’s a worthwhile investment without a doubt, it’s going to be a huge bite to your budget, especially when you are a smaller company just getting their feet wet, or you aren’t sure how big your business is going to be.

  • Your needs may change: Whether you’re growing or downsizing, it’s hard to buy something that is going to be in your office for years when a business can change in the matter of weeks. Your needs may grow to the point where you need a bigger machine, and so on. You can’t possibly anticipate all of your needs, but when you purchase this kind of machine, it may limit you.

  • They can be hard to change: You won’t want to buy a new one once you get the one that you have, so it can be hard to accept that technology is changing to the point that you need to buy a new one. That difficulty in changing may limit you in terms of what you can do with your budget and your business.

  • Warranties may not cover all needs down the road: Warranties are tricky enough in the first place, but fast-forward several years and you may find that it goes defunct or it only covers a fraction of what you though. Since it will be getting a lot of use, you need to keep that in mind and be very careful in your selection.

Final thoughts

Buying a printer/copier is a great idea when you’re looking at business needs in a bigger scale, but there are also some serious drawbacks to think about in order to make the right decision for you and your business. Leasing a machine is going to offer you a lot of the same perks – with fewer drawbacks – so that you can still have your options in place. Let’s take a look at that and see how it stacks up.

Lease or Rent Production Photocopier Printer with Extras

Leasing a machine

In a nutshell:

Pros

  • It can scale to your affordability: No matter what your budget is to a copier, there are always going to be options in terms of affordability. From premium prices to the price of the copier itself, you can find one that is going to suit all of your needs in your spot. As well, a lot of people in the business will know how to help you determine which one is going to be the right match based on what you tell them, taking some of the worry out of it for you.

  • You can upgrade at any time to newer technology: If you find that you need to upgrade to a bigger or newer copier after a year or two, then a lease allows you to do that even if you are still under contract. These kinds of agreements are intended to help you move and adapt to the changes as they come, giving you the comfort and freedom to feel protected and that you’ve got reliable professionals willing to help you get the most out of your world.

  • Many repair and maintenance packages exist: You can find a series of packages out there for both repair and maintenance so that when something breaks down or needs to replaced, you won’t be out of pocket. This will be a huge savings, and worth peace of mind when you are looking to do everything the right way without breaking the bank or driving you insane. This is a great perk that you need to let sink in so that you can really appreciate all that it is going to give you.

  • It offers convenience and practical comforts: When you have a modern machine or the latest one, you get comfort and conveniences of new technologies and added comforts that make the whole use of the machine greater. You’ll actually find that you can use it for more than you thought because it keeps up to date with modern uses. As far as practicality is concerned, this is going to be just as heavy duty and long-term as when you buy one because it’s the same machine, the same professional degree of design. You aren’t losing anything by taking a look at leasing.

  • There’s always room to negotiate: From premiums to rates to maintenance packages to actual models, there is always wiggle room when you’re looking at leasing your copier or printer. This will give you the space and time that you need to get the package that is going to make this truly worthwhile for you and your world. The point is to make sure that you get what you came for, and you will if you know where to look.

Cons

  • You don’t own it: While leasing is great, it should be remembered that you aren’t going to own your machine. While this is great when you’re moving (one less thing to move), it does mean that you have to always keep that thought in your mind in terms of wear and tear. There are some people who really don’t like the idea of leasing, and this is something to keep in mind. You don’t own it, plain and simple.

  • You have to watch premium prices and contract rules: As with any kind of financial-related paperwork, you want to make sure that you aren’t getting stiffed in terms of what you’re looking to get done for a deal. Watch premiums, packages, and timelines so that you know what you’re getting into and how it’s going to work every step of the way.

Final thoughts:

There are a lot of potential positive things to look at with leasing a copier or printer and you will definitely want to think about it and see if you can find a way to make it work in terms of harnessing all of the worthwhile parts to it. From building your own package to upgrading to staying within a good budget, there are a lot of perks in favour of leasing a machine. After all, there’s always the option that you can start out leasing, and then turn to buying. Or, you can stay leasing. What it comes down to with the idea of leasing is that you are going to have the awesome control that you’re looking for. Even though you don’t own it outright, you have the power you’re looking for.

What it all means:

The thing is, when you look at the main points that we’ve talked about, the clear winner is leasing a copier. The pros and bigger, the cons are virtually insignificant and there is a lot more within your control when you’re looking at your office perks. That being said, there is one part of leasing that we haven’t really approached yet, and that’s finding the right company.

Copy Smart

There are a lot of competing companies out there that want you to lease their copiers, and it’s overwhelming to find the right one to help you out. The bottom line with any and every company that you choose, you need to make sure that you are getting your needs taken care of professionally. You need a company that is going to listen to you, respect you, work with you to get the best deal, and all of that can be done with transparent talks so that you are in control of all of the information.

In terms of looking right there at home, we think that you’ll find that we at Copy Smart are going to be that right fit for you. We understand that maybe you’re not totally convinced on the idea of leasing, or maybe you aren’t certain about how it all works, but we will go step by step with you so that you can see that it really is the best option for both short- and long-term benefit. We are ready to answer all of your questions and handle your concerns so that at the end of the day you can go home with all of the information and start really thinking about how it could benefit you and your company.

To Wrap It All Up

There’s a lot to be said for buying a piece of equipment and owning it outright. When it comes to a car or a house, we agree! But, this is a piece of your office that is going to need to revolve and change as your business does, and when you are leasing, you’ll be able to have access to that change when you need it and where you need it most. So, give yourself that freedom by considering leasing your copier or printer.